HR Compliance Administrator

Location: Newcastle upon Tyne, North East England GB

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Job Number: 16865

External Description:

Equans is looking for a HR Compliance Administrator to join our team in Newcastle upon Tyne on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary of up to £22,000 per annum dependant on experience, and company benefits package.

 

 

As HR Compliance Administrator, you will be responsible for maintaining effective procedures and processes to ensure compliance activities are completed and reported in line with agreed SLAs.

 

 

This is a varied role, where you will manage compliance, pre-employment checks and renewals for a wide variety of contracts, including critical government and local authority services, as well as contributing to exciting, new projects to drive improvements and efficiencies.

 

 

You will have the opportunity to add real value to a multinational, complex business which strives to enable a greener, more efficient and connected world.


 
As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

 

What will you deliver?

  • Monitor all compliance activities such as Right to Work in the UK; Fixed Term Contracts; Disclosure Checks; Safeguarding Children Checks; Returned Contracts; Probation Checks; References; British Standard Security Vetting Checks; Post Offer Health Assessment Monitoring; signed policies.
  • Manage personal files and documentation requests including those relating to Subject Access Requests and data protection queries.
  • Provide advice to managers and employees on all compliance queries including Data Protection and other EQUANS policy interpretation where it relates to HR Administration compliance.
  • Provide regular Management Information reports to the HR community on compliance activities, auditing data and highlighting when renewals are needed.
  • Support with a wide range of benefits administration including Long Service Awards; Fuel Cards; Childcare Vouchers; Private Health Insurance; and Flexible Benefits such as Holiday Purchase; Cycle to Work; Critical Illness Cover; Dental Cover; and Private Medical Insurance.
  • Work with Employee Services Team Leads to ensure appropriate audit controls are in place, meeting INCOME and EQUANS standards.
  • Ensure all process documentation and process maps are up to date.
  • Support and identify opportunities for process improvements and knowledge sharing with the team.
  • Deliver agreed improvement initiatives as and when required.
  • Provide high standards of customer service, consistent with Service Level Agreements and operational compliance.

 

What can we offer you?

 

On offer is a competitive salary, and benefits package, which includes;

  • 24 days annual leave (+ public holidays)
  • Life Cover equivalent to 1 times annual salary
  • Employee discount shopping schemes on major brands and retailers
  • Gym membership discounts 
  • Cycle to work scheme 
  • Holiday purchase scheme
  • 2 corporate social responsibility days per year
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
  • Attractive Employee Referral Rewards Scheme
  • Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
  • 24/7 Employee Assistance Program and access to mental wellbeing app

 

Who are we looking for?

  • Excellent administration skills.
  • Excellent team player being mutually supportive.
  • Good communication skills.
  • Excellent attention to detail.

  • Advanced skills and knowledge of Microsoft packages.
  • Knowledge of current GDPR.
  • Analytical and problem-solving skills.
  • Experience in a similar role would be desirable, but not neccessary.

 

 

This role includes a Basic DBS check therefore ability to pass is essential.

 

Who are we?

 

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

 

Job Number: 2023-43356

Community / Marketing Title: HR Compliance Administrator

Location_formattedLocationLong: Newcastle upon Tyne, North East England GB